Adding and inviting External users to SharePoint Online Sites


How do I add external users to my SharePoint online site? How to invite external users to my SharePoint online site to view my documents?

It’s possible to invite external users to SharePoint online by enabling allow options in Site Collections area and activating External Users Invitations features

1. Go to SharePoint Online | Administration Center | Site Collections |
Click on Settings | Manage External Users

allowing_external_users_to_sharepoint_online_site

2. Choose whether people outside your organization can be invited to access SharePoint Online as external users. External users can be granted access to any SharePoint Online resource.
Allow people outside your organization to be invited to access SharePoint Online.

invite_out_users_to_sharepoint_online_site

 

3. The next most important step is to active your external users invitations features in Site settings | Site Collection Administration | Site Collection Features

activate_external_users_invitations_to_sharepoint_online

 

4. Now Click on Site Actions | Share Site

share_sharepoint_online_site

 

5. Share your SharePoint Site window will pop up.
Browse for users to add to your site or type their e-mail address into the field provided. Separate multiple users with semi-colons.

Other then Hotmail or Live accounts may not work.

invite_users_to_sharepoint_online

Now click on Share. This will send Share Your SharePoint Site notification to the user

SharePoint has sent invitation e-mail to the users.
The following user or users have been invited to the site. They will be added when they accept the invitation:

6. Login to your Hotmail account and you will see the invitation from SharePoint Online site. Click on Accept your invitations

team_site_invitation_to_hotmail

 

The message you may get

Welcome to SharePoint Online
To accept your invitation, sign in with your Hotmail account OR Microsoft Online Services ID

sharepoint_online_invitation

Since I have Windows Live Hotmail account, I go head and click on Hotmail account and it logs me in using my Hotmail account

invite_users_with_hotmail_account_sharepoint_online

This is how you can invite or add external users to your SharePoint online site. 

6 thoughts on “Adding and inviting External users to SharePoint Online Sites

  1. I have seen some other articles about adding external users to sharepoint online sites but most of them are missing some steps. Your article provide all the steps i needed to invite external users to sharepoint online site. Thank You

  2. Hi,
    I have done all step. but when i login in by Windows Live Hotmail account it does not work. Can you tell me its really work? if you login hotmail account.

    Thanks
    Saiful

  3. We’re now considering to use Sharepoint 2013 Standard version, but we met several problems during the testing of Trial version, so here we have some queries. Please review them and advise prompt answers:

    Is it possible to use Invite External User in SharePoint 2013? If so, please advise how to use it. The reason why I’m asking you this is because Invite External Users can be used in Office365.

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