Archives For SharePoint Online


How do I add external users to my SharePoint online site? How to invite external users to my SharePoint online site to view my documents?

It’s possible to invite external users to SharePoint online by enabling allow options in Site Collections area and activating External Users Invitations features

1. Go to SharePoint Online | Administration Center | Site Collections |
Click on Settings | Manage External Users

allowing_external_users_to_sharepoint_online_site

2. Choose whether people outside your organization can be invited to access SharePoint Online as external users. External users can be granted access to any SharePoint Online resource.
Allow people outside your organization to be invited to access SharePoint Online.

invite_out_users_to_sharepoint_online_site

 

3. The next most important step is to active your external users invitations features in Site settings | Site Collection Administration | Site Collection Features

activate_external_users_invitations_to_sharepoint_online

 

4. Now Click on Site Actions | Share Site

share_sharepoint_online_site

 

5. Share your SharePoint Site window will pop up.
Browse for users to add to your site or type their e-mail address into the field provided. Separate multiple users with semi-colons.

Other then Hotmail or Live accounts may not work.

invite_users_to_sharepoint_online

Now click on Share. This will send Share Your SharePoint Site notification to the user

SharePoint has sent invitation e-mail to the users.
The following user or users have been invited to the site. They will be added when they accept the invitation:

6. Login to your Hotmail account and you will see the invitation from SharePoint Online site. Click on Accept your invitations

team_site_invitation_to_hotmail

 

The message you may get

Welcome to SharePoint Online
To accept your invitation, sign in with your Hotmail account OR Microsoft Online Services ID

sharepoint_online_invitation

Since I have Windows Live Hotmail account, I go head and click on Hotmail account and it logs me in using my Hotmail account

invite_users_with_hotmail_account_sharepoint_online

This is how you can invite or add external users to your SharePoint online site. 


How to setup custom domain for SharePoint online site if you have your domain name with Go Daddy?
In this blog, I will be showing you all the steps need to map your domain from Go Daddy to your SharePoint online site.

1. Log In to your Office 365 account and click on Domains and click on Add Domain

Go-Daddy-SharePoint-Online-Custom-Domain-1

Specify Domain – Step 1

 

1. Type in your domain name in the filed and click on Check Domain

Go-Daddy-SharePoint-Online-Custom-Domain-verify-domain-1

2. Check Domain will display your domain name, domain registrar and Registrant Name.  If all the information are correct, click next

Go-Daddy-SharePoint-Online-Custom-Domain-verify-domain-3


Verify Domain  – Step 2

1. Use the table and instructions below to create a TXT record for a domain that is registered at Go Daddy.

Go-Daddy-SharePoint-Online-Custom-Domain-verify-domain-4

  1. Sign in to your account at Go Daddy.
  2. Click the My Account tab.
  3. In the list of domain names, click the domain that you’re verifying.

    Go-Daddy-SharePoint-Online-Custom-Domain-verify-domain-5

  4. On the Domain Manager page, under DNS Manager, click Launch. The Zone File Editor page lists the DNS records associated with your domain.

    DNS Manager at Go Daddy

  5. Below the Text (TXT) list, click Quick Add.

    Go-Daddy-SharePoint-Online-Custom-Domain-verify-domain-7

  6. In the Host box, type or paste office365point.com.

    Adding TXT records for SharePoint Online in Go Daddy

  7. In the TXT Value box, type or paste v=verifydomain MS=ms17718044.
  8. In the TTL box, type or paste 1 Hour.
  9. On the Zone File Editor page, click Save Zone File.

    Save Zone File, Go Daddy

  10. In the confirmation dialog box, click OK.
  11. Sign out of the Go Daddy website. Wait at least 15 minutes for the changes to take effect.
  12. Return to Office 365 and click the Verify button below.

    Verify Domain for Office 365 for Go Daddy

 

Specify Services  – Step 3

The DNS record that you create to enable SharePoint Online for this domain by default restricts all other DNS records from working. You can configure DNS to work around this restriction so that you can use your domain with SharePoint Online together with other services. For more information, see Use SharePoint Online on a vanity domain together with other services.

Specify domain services for Office 365

Click next to continue

Office 365 Configure DNS

Office365point.com has been added to your account . You can now use this domain with Microsoft Online Services.

Next step: configure domain

To configure your domain to work with Microsoft Online Services, click Configure DNS records below. To return to this step at a later time, click Close. Learn more

Next step: Configure DNS and set up your website

To create your website, and to learn about the DNS record you’ll need to configure to route traffic to your website, go to the SharePoint Online Administration Center

Go-Daddy-SharePoint-Online-Custom-Domain-verify-domain-11

Now you can see your domain is active. Just click on the domain to see DNS properties

 

Configuring SharePoint Online URL to Custom Domain Name

1. Go to SharePoint Online Administration Center and Click on Site Collections

2. In site collections select your domain which you want to configure your custom domain and select DNS Information

dns-information-for-sharepoint-onlinesite-1

When you use your own website domain, you must update its DNS settings so the site is visible on the Internet. To do this, sign in to your domain registrar’s site and create a CNAME record for the domain with the following target address:
ProdNet11.SharePointOnline.com

dns-information-for-sharepoint-onlinesite-2

It can take up to 72 hours for the new DNS settings to propagate throughout the Internet. During that time your site might not be visible to all users.

Copy ProdNet11.SharePointOnline.com and login into Go Daddy account and go to your DNS Manager

Go Daddy Says: Points to — Enter the host name you want the alias to point to. For example, type @ to map the alias directly to your domain name.
Reference: Add a CNAME Record

Configuring CNAME in Go Daddy for SharePoint Online

Click on Save and accept all the changes. 


Setting up custom domain to your SharePoint Online Site

1. Go back go SharePoint Online Site | Administration Control | Site Collections

2. Select your Domain and click on Web Site Domains

SharePoint Online Web Site Domains

Select a domain name from the list. To add new domain names to the list, go to Microsoft Online Services. Verified domains appear in the list when they are not in use by any other sites or services.

To rename your Website, select a new domain name from the list, and then click OK. After the name is changed, the DNS settings must be updated. To learn more about updating DNS settings, see DNS Basics .
Renaming the Website may change its functionality.

Select Domain Name for SharePoint Online SIte

 

Once your DNS changed from Go Daddy, your new domain will resolve your SharePoint Online Site.


How do I add my own custom domain  name to SharePoint Online site which I created?
If you have SharePoint online site and want to add a custom domain name to your site, the process is easy.

Under Management click on Domain
- Add a Domain

adding-custom-domain-to-sharepoint-online

 

Specify domain

You can only add domain names that you own. If you don’t already own a domain name, you can purchase one from a domain registrar, and then return to add it to Microsoft Office 365.

specify-domain-to-sharepoint-online

Type your domain name in the filed and click on Check Domain

Check-Domain-Name-For-SharePoint-Online

Verify domain

Before we can add your domain name to Microsoft Office 365, we must verify that you are the owner of the domain.

  1. Sign in to your domain registrar’s website, and then select the domain that you’re verifying.
  2. In the DNS management area for your account, choose the option to add a TXT record for your domain.  ( In this demo I am using eNom Central)

    sharepoint_online_DNS_record_for_enom-1

  3. In the TXT box for the domain, type or paste YourDomain.com.

    sharepoint_online_DNS_record_for_enom-

  4. In the Fully qualified domain name (FQDN) or Points to box, type or paste v=verifydomain MS=ms95651193.
  5. Save your changes, and then sign out of your domain registrar’s website. Wait at least 15 minutes for this change to take effect.
  6. Return to Office 365 and click the Verify button below.

 

Step 2: Verify Domain

Once you make all the changes to your Domain name wait for 24 to 72 hours.  Go to Office 365 administration and verify click on verify your domain
Once verified your status will be Active

verify_dns-changes

 

If you want to change your SharePoint address to your custom domain, click on Change Address. You should see your domain name listed in Select Domain.
Select your domain name and click OK

change_my_sharepoint_address

 

You will get a message saying Address Changes in Progress

address_change_in_place_sharepoint_online 

Step 3: Edit Records

Click on your Custom Domain and go to Domain properties. In domain properties click on DNS Manager

DNS-Manager-For-SharePiont-Online_thumb[2]

 

You will see your DNS records for your domain. Take this information and added to your domain name.

 

DNS-Records_thumb[4]

 

In this demo, I my domain name is in eNom and this is how I changed the DNS settings

setting-host-records-for-sharepoint-online-site_thumb[3]

 

After all these changes, Whey I type in my custom domain, it takes me to SharePoint Online Site.
Here is the end result of all theses works

SNAGHTML53ff08_thumb[2]


How to upload custom header to SharePoint online Site?
Here are the steps to add custom header for SharePoint Online Site

Choose the "No image" in  Theme dropdown.

clip_image001

Choose the 3rd style from the bottom from Styles dropdown list

clip_image002

Remove any header text and click on Logo tab. Now upload your new header image. Make sure the image width is 978 (Default size)

clip_image003

When you upload the image, make sure you uncheck optimize my image. If optimize image selected, you image will be uploaded as small image

clip_image004
Once your image is uploaded select your new image as header

clip_image005

Your new header should look like this in SharePoint Online site.  This is how you upload custom header to SharePoint online Site

clip_image006


How to upload custom header to SharePoint online Site?
Here are the steps to add custom header for SharePoint Online Site

Choose the "no image" theme.

custom-header-in-sharepoint-online

Choose the 3rd style from the bottom from Styles dropdown list

custom-header-in-sharepoint-online-step-2

 

Remove any header text and click on Logo tab. Now upload your new header image. Make sure the image width is 978 (Default size)

upload-image-to-sharepoint-online-header

 

When you upload the image, make sure you uncheck optimize my image. If optimize image selected, you image will be uploaded as small image

uploading-custom-header-to-sharepoint-online-site

Once your image is uploaded select your new image as header

sharepoint-online-sharepoint-header

 

Your new header should look like this in SharePoint Online site.  This is how you upload custom header to SharePoint online Site

new-custom-header-to-sharepoint-online


CSS reference for  customizing Top Navigation for SharePoint Online sites for secondary site.  Starts at line 242 and ends at 327 in themes.css file located at resources folder
 
.MSC_SecondaryNavFrame
{
    background:#E3FAE7;
    width:100%;
    text-align:left;
}
.MSC_SecondaryNavLink
{
    color:#325884;
    font-size:10pt;
    text-decoration:none;
}
.MSC_SecondaryNavLink:hover
{
    color:#325884;
    font-size:10pt;
}
.MSC_SecondaryNavLink:visited
{
    color:#325884;
    font-size:10pt;
    text-decoration:none;
}
.MSC_SecondaryNavLeftSpace
{
    font-size:1px;
    background:#003366;
    width:1px;
    white-space:nowrap;
}
.MSC_SecondaryNavRightSpace
{
    font-size:1px;
    background:#ffffff;
    width:1px;
    white-space:nowrap;
}
.MSC_SecondaryNavTopSpace
{
    background:#003366;
    height:1px;
}
.MSC_SecondaryNavBottomSpace
{
    background:#ffffff;
    height:1px;
}
.MSC_SecondaryNavLeftFrame-On
{
    padding:5px;
    background:#ffffff;
}
.MSC_SecondaryNavLinkFrame-On
{
    white-space:nowrap;
    padding:5px;
    background:#ffffff;
}
.MSC_SecondaryNavLink-On
{
    padding:5px;
    font-size:10pt;
    font-weight:bold;
    color:#325884;
    text-decoration:none;
}
.MSC_SecondaryNavLink-On:hover
{
    padding:5px;
    font-size:10pt;
    font-weight:bold;
    color:#325884;
}
.MSC_SecondaryNavLink-On:visited
{
    padding:5px;
    font-size:10pt;
    font-weight:bold;
    color:#325884;
    text-decoration:none;
}


How to open SharePoint online site using SharePoint Designer? To open SharePoint online site using SharePoint designer 2010,

 

In this demo, I have created Office 365 account (Microsoft Office 365 Plan E3)

1. Login to your Office 365 Portal

2. Click on Manage for SharePoint Online

manage-sharepoint-online

3. This will open SharePoint Online Administration Center

Click on Manage Site Collections
A SharePoint site collection is a group of related Web sites organized into a hierarchy. A site collection often shares common features, such as permissions, content types, and consistent navigation, which can be managed together.

manage-site-collections-SharePoint-Online

4. This will display your site url 

storage-usage-sharepoint-online

5. Copy your URL and open your SharePoint Designer 2010 and click on open site

open-sharepoint-online-site

6. Past your url  and click on Open

opening-sharepoint-onlinesite-using-sharepoint-designer

7. You will get login office 365 login window

login-windows-to-open-sharepoint-online-site

8. Enter your password and it will connect to SharePoint Online site. 

connecting

9.  Your SharePoint Designer 2010 is now connected to SharePoint online Site

connecting sharepoint designer to SharePoint online


HTML code for adding marquee for SharePoint Online site

<marquee behavior="slide" direction="left">Welcome to SharePoint Online</marquee>
<p style="font-size:10px;"><a href=http://www.office365/> Office 365 </a></p>

If you want continuous scrolling text, you need to add “scroll”  where it says “ slide”

 

adding_scrolling_marquee_for_sharepoint_online_team_site

 

htm_source


How do I customize SharePoint online header and add my company logo and change the look for my external site?

Click on Properties and Make sure you have header is selected

sharepoint-online-header-design-properties

In page settings, include header

customize-SharePoint-Online-Header

 

Now click on header to customize your header and select logo.  Click on upload your picture and select your new logo and upload to SharePoint online site.

Once your image is uploaded, Click OK

upload-logo-to-sharepoint-online-site

 

Do you want to remove your header image and add something new?  Click on Theme and select no Image

 

removing-sharepoint-online-header-image

 

Do you want to add new style to SharePoint header? Click on Style and select the style you want

adding-style-for-sharepoint-online-header

 

Customized header for SharePoint Online external site

SharePoint-Online-Header-and-Logo-Changed


How do I upload multiple files or folders to SharePoint online sites?

To upload multiple files or folders, just click on add documents

upload-multiple-files-to-sharepoint-online-site

 

You will get the following options to drag files and folders here or browse for files instead

upload-multiple-files-to-sharepoint-online-site-browse-for-files


How do I add my own custom domain  name to SharePoint Online site which I created?
If you have SharePoint online site and want to add a custom domain name to your site, the process is easy.

Under Management click on Domain

Your Microsoft Office 365 account comes with a domain name—contoso.onmicrosoft.com—but if you have your own domain name already, you can use that domain name with Microsoft Office 365 services too. To add your domain, click Add a domain.

If you don’t already own a domain name, you can purchase one from a domain registrar, and then come back to add it to Microsoft Office 365.  How to purchase a domain

adding-custom-domain-to-sharepoint-online

 

Specify domain

To get started adding your domain to Microsoft Office 365, type the domain name that you want to add—for example contoso.com—and then click Check domain. We’ll get information about the domain name and where it’s registered, and then provide a summary for you to review before you continue.

You can only add domain names that you own. If you don’t already own a domain name, you can purchase one from a domain registrar, and then return to add it to Microsoft Office 365.

specify-domain-to-sharepoint-online

Check-Domain-Name-For-SharePoint-Online

Verify domain

Before we can add your domain name to Microsoft Office 365, we must verify that you are the owner of the domain. To begin the verification process, you add a specific record to the DNS records at your domain registrar. We then look for the record to verify ownership.

Each DNS provider supports different features, so we provide two ways that you can verify ownership: by creating a TXT record or an MX record.
Note: The new DNS record does not affect how your domain works. Learn more
Select a verification method: Add TXT record (preferred method) Add MX record (alternate method)

Use the table and instructions below to create a TXT record for a domain that is registered at your domain registrar. For general instructions about verifying a domain, see Verify a domain at any domain name registrar.

Create a TXT record at your domain registrar

Note: Your domain registrar’s website may differ from that described in these instructions.

 

 

 

Alias or Host Name
Destination or Points to Address
TTL

YourDomain.com
v=verifydomain MS=ms95651193
1 Hour

  1. Sign in to your domain registrar’s website, and then select the domain that you’re verifying.
  2. In the DNS management area for your account, choose the option to add a TXT record for your domain.
  3. In the TXT box for the domain, type or paste YourDomain.com.
  4. In the Fully qualified domain name (FQDN) or Points to box, type or paste v=verifydomain MS=ms95651193.
  5. Where it asks for TTL information, type or paste 1 Hour.
  6. Save your changes, and then sign out of your domain registrar’s website. Wait at least 15 minutes for this change to take effect.
  7. Return to Office 365 and click the Verify button below.

Note:
Typically it takes about 15 minutes for your changes to take effect. However, it can take up to 72 hours for the record that you created to propagate through the DNS system.

 

Creating a DNS record at eNom Central for Office 365 SharePoint Online

Office 365 uses a DNS record that you create at eNom Central to confirm that you own the domain. Use the instructions below to create a TXT record (or, if you prefer, an MX record) for a domain that is registered at your registrar.

To add a TXT record to verify your domain in Office 365, do the following.

  1. Sign in to your account at www.enom.com
  2. In the header, under Domains, click My Domains.
  3. On the My Domain page, select the domain name that you’re verifying.

    sharepoint_online_DNS_record_for_enom-1

  4. In the Manage Domain drop-down list, choose Host Records.

    sharepoint_online_DNS_record_for_enom-

  5. In the first empty row of the Edit Host Records section, in the Host Name box, type or paste the Alias or Hostname that you recorded in
  6. In the Record Type box, select TXT.
  7. In the Address box in the same row, type or paste your Destination or Points To Address that you recorded
  8. Click Save.

 

Step 2: Verify Domain


Once you make all the changes to your Domain name wait for 24 to 72 hours.  Go to Office 365 administration and verify click on verify your domain

Once verified your status will be Active

verify_dns-changes

 

If you want to change your SharePoint address to your custom domain, click on Change Address. You should see your domain name listed in Select Domain.
Select your domain name and click OK

change_my_sharepoint_address

 

You will get a message saying Address Changes in Progress

Change my SharePoint Address

Your current SharePoint address is: xxxxx.sharepoint.com.
To change this address, select a domain from the drop-down box and click OK.

Select a domain www.xxxxxx.ca

Your new SharePoint address will be: http://www.xxxxxx.ca

Address change in progress

Completing this change takes up to 24 hours. While we’re finalizing the change, you can access your site at paramed1.sharepoint.com.
Until the address change is complete, we recommend that you don’t make changes to your site or modify shared documents.
When the changes are complete the website address on the Domains page is updated.

address_change_in_place_sharepoint_online

 

Step 3: Edit Records

Click on your Custom Domain and go to Domain properties. In domain properties click on DNS Manager

DNS-Manager-For-SharePiont-Online

 

You will see your DNS records for your domain. Take this information and added to your domain name.

 

DNS-Records

 

In this demo, I my domain name is in eNom and this is how I changed the DNS settings

setting-host-records-for-sharepoint-online-site

 

After all these changes, Whey I type in my custom domain, it takes me to SharePoint Online Site.
Here is the end result of all theses works

SNAGHTML53ff08


How do you add users to SharePoint online? What if you want to add users in bulk?
In SharePoint online you can add a single users or add many users in bulk by creating CSV file

To add a users click on users under Management
Click on New and select user or bulk add users

Adding Users to SharePoint Online

 

If you adding users in bulk, click on Bulk users

Select a CSV file

To bulk add users, select a CSV file containing user information. To see the required format, download the sample CSV file that follows. Learn more about CSV files

bulk-user-upload-for-sharepoint-online

Download a blank CSV file 
Create a new CSV file from this template using a text editor, such as Notepad.

Download a sample CSV file to upload bulk users for SharePoint Online
The column headings in your file must match the column headings in the sample. To change the column headings, use a text editor, such as Notepad.


I created Office 365 account but I don’t want to have public web site in the account. 
I was looking for a way to remove public web site  but didn’t find any information.

public-web-site-office-365-

 

To remove or delete the public web site from office 365, I try to delete all the pages but it won’t allow you to delete default home page.

remove-pages-from-office-365-public-sites

 

I deleted all the other pages and remove contents from home page and went the properties of home page and removed, Navigation, header and footer.

image

Now what I have is a blank page if I click on the public site.  If you know how to delete completely, please let me know.